Kathi,

My office just cut back on staff. Now I’m temporarily handling my normal workload along with two other missing team members. How can I work more efficiently? I’m tired of having dinner with the night janitor.

Ben, San Marcos

Ben,

Double up on certain tasks. Do small tasks simultaneously, such as sorting through mail while you are talking on the phone, or purging files while eating lunch.
Stand up while on the phone. Your conversations will automatically be shorter.
Use window envelopes where appropriate, saving time in writing or typing the name and address.
Purge your files annually. You will be better able to find files and decrease storage space.

And, my usual advice, take many short breaks throughout your day to stretch and refresh. You will inevitably accomplish more with less effort using this method.

Recently a client wrote to me with a very good question. I always advise that folks file their papers into hanging folders and when they do this to insert the individual papers with the top heading to the right.

Here is what my client wrote:

This is question that pops in my mind every time I file something . . . .
what is the reason for filing papers Read the rest of this entry »